First, you need to draft up a turtle data sheet. This should include the following:
Notch #:_______________ (this is just a number that you assign arbitrarily - more on this later)
Your name:_______________
Processing date: _______________
First time capture?: _____ (Y/N)
Year last captured: _____
Year of first capture: _____
Capture location: _______________ (be as detailed as possible; GPS is ideal)
Turtle sex: _____ (M/F)
Gravid?: _____ (Y/N) (it's relatively simple to check if a female RES is gravid, best to have someone show you)
Date captured: _____ (if different from processing date)
Method of capture: _______________
Behaviour during capture: _______________ (basking, nesting, etc.)
Turtle measurements in cm (to the nearest mm): (get some good digital callipers)
Midline plastron length: _____
Maximum plastron length: _____
Left front claw length: _____
Right front claw length: _____
Midline carapace length: _____
Maximum carapace length: _____
Carapace width: _____
Maximum turtle height: _____
Mass (g): _____ (get a good spring scale)
*you could also approximate age if you'd like. Scute lines/ridges are pretty accurate for younger turtles but adults are impossible to estimate age with any degree of certainty.
Notch locations:
This involves assigning a number system to the marginal scutes. You will then be able to select a combination of scutes that will add up to the arbitrarily selected notch number that you have assigned for that turtle. For example:
This photo is from the data sheet for the Midland Painted turtle in my above post. This turtle's notch number is 1545 (the 846 on her back is her tag ID, as we also tag these turtles). You can see that I have put a ">" next to the marginal scute that I will notch in order to make the number 1545 (1000 + 400 + 100 + 40 + 4 + 1). You might want to have a number scheme planned out ahead of time in order to minimize the amount of scutes you have to notch. After you've selected what scutes you must notch then you simply restrain the turtle (you can do this by wrapping the turtle in a cloth leaving only the desired scute exposed, make sure that the cloth restrains the turtle's head and extremities) and use a metal file to notch the scutes. Don't cut too far into the scute (about 1/3 to 1/2 of the way in) because you don't want to hit any blood vessels. You can see how the scutes have been notched on the turtle in my above post.
Deformities and wounds:
You should also include a schematic drawing of the turtle's plastron on your data sheet because this step requires that you draw any deformities (such as extra scutes, etc.) and wounds, or any other identifying characteristics (as notches are not permanent). You should also include a section where you can describe the deformities and wounds - make sure you have a complete understanding of scute morphology/location (nuchal, marginals, costals, vertebrals, gular, humeral, pectoral, abdominal, femoral, anal, bridge, etc.). You can find this on the internet.
You can also keep track of anything else you find to be pertinent; parasitism (leeches), time of day, weather conditions, etc.
I think that's about it for the basics.
Cheers,
Ryan